How to schedule a group meeting
Group meetings on HeyPeers allow Peer Supporters to host structured, multi‑member sessions on a set date, time, and price. These meetings can appear on the public calendar or remain hidden, depending on the Private and Exclusive settings you choose. Members can browse, register, and pay directly for any meetings that are publicly listed.
This article walks you through the step-by-step process of creating and publishing a group meeting.
Access the Create a Meeting page
Group meetings are scheduled on the Create a Meeting page. There are two ways to access this page.
Option 1: From the Meetings page
From the top menu bar, select Meetings.
The Meetings page will be displayed. Locate and click on the New Meeting button in the top right corner of the page.
Option 2: From your Peer Supporter Dashboard
Your Peer Supporter Dashboard will be displayed. Below your profile photo, click on the Create a Meeting link.
Fill Out the "Create a New Meeting" Form
Once you click New Meeting or Create a Meeting, the scheduling form will open.
This form allows you to enter all the details for your group meeting, including the title, description, date, time, duration, and price. You’ll also set visibility and capacity preferences.
The meeting form is divided into three sections:
- Meeting Details - where you’ll enter the title, description, price, maximum registrations, and other key information
- Schedule - where you’ll set the date, time, and duration
- Documents - where you select any materials from your resource library that you would like to share with attendees
Each section helps ensure your meeting is clear, accessible, and ready for members to register.
In the next steps, we’ll walk through each section and explain how to complete the fields.
Section 1: Meeting Details
These fields help define the purpose, audience, and structure of your meeting.
Select the general theme your meeting addresses (e.g., anxiety, grief, parenting). This helps members find meetings that match their needs
This is the title of your meeting. Choose something clear and inviting. Avoid using “HeyPeers” or “HeyPeers Certified” in the name.
An open-text field to add more detail about your meeting’s focus within the selected category.
Special Focus (optional)
Use this to highlight a particular population or lens. You can describe a lived experience or add a sentence about the topic.Example: “This group is for LGBTQ+ youth navigating identity and family dynamics.”
Maximum Registrants (required)
Set the maximum number of attendees. Note: this total should exclude yourself. For example, if you want 10 participants in the meeting in addition to yourself, then set this number to 10 (not 11).
Group Meeting / 1on1 Coaching (required buttons)
Select Group Meeting.
Price to Join (required)
Enter the cost for members to attend. If the meeting is free, enter 0.
Minimum price: $2.99 (see also Free Meeting Limit)
Meeting Description (required)
A short paragraph describing what members can expect. Use warm, inclusive language.Comments (optional)
Space for some internal notes.
Private (optional)
Select this option to keep meeting attendance password protected. Members without the password will not be able to join your meeting. Once selected, a password field displays, allowing you to input the meeting password.
Exclusive (optional)
Select this option to keep your meeting off the public meeting calendar. You will only be able to access it on the My Meetings page and members will need to be invited to register and join. To do so, on the My Meetings page, access the meeting's details. From there, click the Invite button.
Enable Wait Room (optional)
This allows you to add a waiting room to your meeting. The waiting room allows you to control when a participant joins the meeting. If activated, participants will be placed in a virtual waiting room and will not be allowed to into the meeting until you approve their entry.
Enable Waiting List (optional)
If your meeting reaches capacity, this allows members to join a waitlist in case a spot opens up. It also allows you to use the Meeting Standby feature.
Section 2: Schedule
This is where you input your meeting's duration, date/time, and recurrence pattern (if applicable).
Select meeting duration (required)
Input the total length of your meeting by selecting the number of hours and minutes. The duration also determines how long the JOIN button will remain visible on the site.
Start Time (required)
Set the date and time for the meeting. Click the field to open the date picker.
Recurrence (optional)
Check this box if the meeting should repeat daily or weekly. After selecting the recurrence pattern, set the Start Date and End Date for the series. Meeting recurrences are limited to 13 meetings per series.
For more information on how to use the Recurrence option, as well as how to manage a series of meetings, please see the article
New Time-Saving Feature for Peer Supporters: Recurring Meetings.
Section 3: Documents
Select documents you want to share with attendees in the meeting. These documents are pulled from your resource library.
Submit
