How to Edit an Existing Meeting
You can edit a meeting at any time before it begins. Editing allows you to update the date, time, description, maximum registrations, or other details without canceling the session.
Note: If you need to cancel a meeting you've scheduled, please see How to Cancel a Meeting for detailed instructions.
Select My Meetings from the top menu bar.
Once on the My Meetings page, locate the meeting you want to change. Click Edit.
The Update Meeting page will be displayed, showing all of the settings for your meeting.
Field Definitions
Meeting Type (required)
Select the general theme your meeting addresses (e.g., anxiety, grief, parenting). This helps members find meetings that match their needs
Name (required)
This is the title of your meeting. Choose something clear and inviting. Avoid using “HeyPeers” or “HeyPeers Certified” in the name.
Support Topic (optional)
An open-text field to add more detail about your meeting’s focus within the selected category.
Special Focus (optional)
Use this to highlight a particular population or lens. You can describe a lived experience or add a sentence about the topic.
Example: “This group is for LGBTQ+ youth navigating identity and family dynamics.”
Maximum Registrants (required)
Set the maximum number of attendees. Note: this total should exclude yourself. For example, if you want 10 participants in the meeting in addition to yourself, then set this number to 10 (not 11).
Group Meeting / 1on1 Coaching (required buttons)
Select Group Meeting.
Price to Join (required)
Enter the cost for members to attend. If the meeting is free, enter 0.
Group meeting minimum price: $2.99
One-on-One session minimum price: $19.99
(see also Free Meeting Limit)
Meeting Description (required)
A short paragraph describing what members can expect. Use warm, inclusive language.
Comments (optional)
Space for some internal notes.
Private (optional)
Select this option to keep meeting attendance password protected. Members without the password will not be able to join your meeting. Once selected, a password field displays, allowing you to input the meeting password.
Exclusive (optional)
Select this option to keep your meeting off the public meeting calendar. You will only be able to access it on the My Meetings page and members will need to be invited to register and join. To do so, on the My Meetings page, access the meeting's details. From there, click the Invite button.
Enable Wait Room (optional)
This allows you to add a waiting room to your meeting. The waiting room allows you to control when a participant joins the meeting. If activated, participants will be placed in a virtual waiting room and will not be allowed to into the meeting until you approve their entry.
Enable Waiting List (optional)
If your meeting reaches capacity, this allows members to join a waitlist in case a spot opens up. It also allows you to use the Meeting Standby feature.
Select meeting duration (required)
Input the total length of your meeting by selecting the number of hours and minutes. The duration also determines how long the JOIN button will remain visible on the site.
Start Time (required)
Set the date and time for the meeting. Click the field to open the date picker.
Recurrence (optional)
Check this box if the meeting should repeat daily or weekly. After selecting the recurrence pattern, set the Start Date and End Date for the series. Meeting recurrences are limited to 13 meetings per series.
Select the general theme your meeting addresses (e.g., anxiety, grief, parenting). This helps members find meetings that match their needs
Name (required)
This is the title of your meeting. Choose something clear and inviting. Avoid using “HeyPeers” or “HeyPeers Certified” in the name.
Support Topic (optional)
An open-text field to add more detail about your meeting’s focus within the selected category.
Special Focus (optional)
Use this to highlight a particular population or lens. You can describe a lived experience or add a sentence about the topic.
Example: “This group is for LGBTQ+ youth navigating identity and family dynamics.”
Maximum Registrants (required)
Set the maximum number of attendees. Note: this total should exclude yourself. For example, if you want 10 participants in the meeting in addition to yourself, then set this number to 10 (not 11).
Group Meeting / 1on1 Coaching (required buttons)
Select Group Meeting.
Price to Join (required)
Enter the cost for members to attend. If the meeting is free, enter 0.
Group meeting minimum price: $2.99
One-on-One session minimum price: $19.99
(see also Free Meeting Limit)
Meeting Description (required)
A short paragraph describing what members can expect. Use warm, inclusive language.
Comments (optional)
Space for some internal notes.
Private (optional)
Select this option to keep meeting attendance password protected. Members without the password will not be able to join your meeting. Once selected, a password field displays, allowing you to input the meeting password.
Exclusive (optional)
Select this option to keep your meeting off the public meeting calendar. You will only be able to access it on the My Meetings page and members will need to be invited to register and join. To do so, on the My Meetings page, access the meeting's details. From there, click the Invite button.
Enable Wait Room (optional)
This allows you to add a waiting room to your meeting. The waiting room allows you to control when a participant joins the meeting. If activated, participants will be placed in a virtual waiting room and will not be allowed to into the meeting until you approve their entry.
Enable Waiting List (optional)
If your meeting reaches capacity, this allows members to join a waitlist in case a spot opens up. It also allows you to use the Meeting Standby feature.
Select meeting duration (required)
Input the total length of your meeting by selecting the number of hours and minutes. The duration also determines how long the JOIN button will remain visible on the site.
Start Time (required)
Set the date and time for the meeting. Click the field to open the date picker.
Recurrence (optional)
Check this box if the meeting should repeat daily or weekly. After selecting the recurrence pattern, set the Start Date and End Date for the series. Meeting recurrences are limited to 13 meetings per series.
Review the updates you have made. Select Save at the bottom of the page. Your changes will be applied immediately.
