Host Controls in a HeyPeers Meeting

As a Peer Supporter, you have access to a set of host tools that help you guide the meeting, support participants, and manage the flow of conversation. This article shows you where each tool is located and what it does. For detailed instructions on how to use specific features, see the linked standalone articles.

Host tools appear in four locations within the HeyPeers meeting window.

The bottom toolbar runs along the lower edge of the meeting window and contains your core audio and video controls. From here, you can turn your microphone and camera on or off, raise or lower your hand, send emoji reactions, share your screen, check your network connection, and leave the meeting. 

The secondary toolbar sits directly below the white top toolbar and contains the tools you use to manage participant interaction during the meeting. From here, you can switch between Speaker View and Grid View, open the Participants panel to see who is in the meeting, access the Chat panel to send messages, and view the Network panel to check your connection quality. These tools help you monitor engagement and stay aware of what’s happening in the room.

• Location: Bottom toolbar
• What it does: Turns your webcam on or off. You can also select a different camera using the arrow next to the icon.

• Location: Bottom toolbar
• What it does: Turns your microphone on or off. You can also select a different microphone or speaker using the arrow next to the icon.

• Location: Bottom toolbar
• What it does: Opens the Participants panel, showing everyone in the meeting.

• Location: Bottom toolbar
• What it does: Opens the Chat panel for in‑meeting conversations. This chat is separate from the Chatroom feature outside the meeting. When a new message is posted, a small notification tag appears on the Chat button.

• Location: Bottom toolbar
• What it does: Allows you to raise your own hand. Participant hand raises appear with numbered order.
• Read More: Raise Hand in a HeyPeers Meeting

• Location: Bottom toolbar
• What it does: Sends a floating emoji reaction that appears on your video tile and in the participant list.
• Read More: Using Reaction Emojis in a HeyPeers Meeting

• Location: Bottom toolbar
• What it does: Shares your screen with participants. You can choose to share your entire screen, a specific window, or a browser tab.

• Location: Bottom toolbar
• What it does: Opens a panel showing your network quality, packet loss, and bandwidth usage.

• Location: Bottom toolbar
• What it does:  Allows the host to leave the meeting without ending it for participants. The meeting continues running, and participants remain connected.

• Location: White top toolbar
• What it does: Opens the Documents panel where you can access attached files, browse your Resource Library, add files to the meeting, and share documents with participants.
• Read More: Sharing Documents During a HeyPeers Meeting

• Location: White top toolbar → Settings menu
• What it does: Opens the Update Meeting page where you can adjust meeting details such as title, description, date/time, and settings. Note: this will cause you to exit the meeting.
• Read More: How to Edit an Existing Meeting

• Location: White top toolbar → Settings menu
• What it does: Shows a list of users who registered for the meeting. When the waiting room is activated, you can use this list to confirm that participants waiting to join are actually registered, which adds an extra layer of security.
• Read More: How to Access Your Meeting Registration Roster

• Location: White top toolbar → Settings menu
• What it does: Opens the Standby Room management page, where you can move participants from the waitlist into the meeting. This option appears only when Waitlist is activated for the meeting.
• Read More: How to Open Seats for Standby

• Location: Secondary toolbar
• What it does: Changes how participant video tiles are displayed. Speaker View highlights the active speaker; Grid View shows all video

• Location: Participants Panel → 3‑dot menu
• What it does: Mutes a participant’s microphone.

• Location: Participants Panel → 3‑dot menu
  
• What it does: Lowers a participant’s raised hand.
  
• Read More: Raise Hand in a HeyPeers Meeting

• Location: Participants Panel → 3‑dot menu
• What it does: Turns off a participant’s camera.

• Location: Participants Panel → 3‑dot menu
• What it does: Removes a participant from the meeting if needed.
• Read More: Removing an Attendee

• Use the Participants panel to stay aware of who has joined and who may need support.
• Keep an eye on raised hands so quieter members have space to speak.
• If someone’s audio or video is disruptive, you can mute or turn off their camera without drawing attention to it.
• When sharing documents, pause for a moment so participants have time to open or read them.